Transmitting Direct Deposit Data file directly to our processing partner, Kotapay, via the internet.

Company Setup

1. Click the Company button on the tool bar
2. Select the Company from the list, click on the Setup Button
3. Select the Direct Deposit Button
4. The File Balance option defaults to "Create Balanced File". Leave this as it is
5. Put a check mark in the box marked "Format the file for processing by Kotapay"
6. Click the Originator Setup button
7. Click Add

1. Insert the company name as the Originator
2. Insert 091408598 as the Bank Routing Number for the Originator
3. Insert Kotapay as the Destination
4. Insert 091408598 as the Bank Routing Number for the Destination
5. Click OK
7. Click close

Checking Account Information

1. Select Company Click setup Button
2. Select Checking Accounts
3. Select Payroll Checking Account
4. Click Modify
5. Enter the Bank Routing Number
6. Enter the Account Number
7. Tab down to the direct deposit box. The transaction code defaults to (27) Checking Payment. You can elect to make payments from a Savings Account (37) or a General Ledger Account (47). The appropriate pre-note codes are also available.
8. Click OK
9. Click Close

Direct Deposit File Name

1. Click on Checks button
2. Click on Direct Deposit button
3. Select the current Company option OR Select one or more of the available Companies
4. Change the file name to C:\Users\Public\Pensoft\Payrol 20XX\ACHTRANS the default location but the file can be created in any desired location.
5. Click Close until completely backed out of the Checks function

Employee Setup

Complete the following for each employee account.

1. Click Personnel
2. Click Employee
3. Select the Employee
4. Click Setup
5. Select the Direct Deposit
6. Click Add

1. Enter the Bank Routing Number
2. Enter Account Number for the Employee's Bank Account
3. The Calculation method defaults to Amount. The Amount defaults to Balance to accept the total net pay.
   NOTE: If only a portion of the net will be deposited to this account enter the amount of the partial deposit
4. Select the appropriate transaction code from the drop down menu
5. Checking the option "Include this account when generating the direct deposit file" ensures the deposit will be included; un-checking this option will temporarily disable the function.
6. SPECIAL NOTE: For multiple accounts it is important to know that one account must show BALANCE as the amount if the employee wants the remainder of their payroll wages to go to a particular account and this entry must appear in the bottom of the Employee Direct Deposit screen. If no account is setup to receive the BALANCE and there is money left over after all accounts have been filled, then the remaining net pay will be available for printing as a check. No funds will be deposited in any account that is listed below another account setup to receive BALANCE. Use the arrows to the right of the window to reposition the order in which accounts appear in.
7. Click OK to save the account information
8. Click Close

NOTE: It is strongly suggested to send a pre-note on the company as well as the employee accounts. Even though NACHA no longer requires Pre-Notes, processing a Pre-Note will help prevent costly Exception Charges.